As a Local Authority Camden collects holds and processes a considerable amount of information, including personal information about the people it serves. It does this in order to provide its services in the most effective and efficient way that it can.
The Council recognises that it has a duty to those whose information it holds to treat that information responsibly, keep it safe and secure and process it correctly and proportionally.
The Council has many functions and legal responsibilities and holds data for all of these areas. Amongst the most significant areas are for example its roles in education and in providing schools, providing care and support for the vulnerable and looking after and improving the environment. If you would like to know more about the Council's functions and duties please see the Council's website: www.camden.gov.uk
Camden will systematically review this statement. Please see the date at the end of this part of “Information in Camden” to see when it was last reviewed.
The Council's borough solicitor has overall corporate responsibility for data protection in Camden. Our aim is to comply with Data Protection Law at all times but if you do have any concerns over how information is being handled in Camden or have any questions please do not hesitate to contact the information access team
Further if you would like greater information about data protection, the law and good practice please see the Information Commissioner's website who are the statutory governing body for England and Wales: www.ico.gov.uk.
We will collect information from you in order to undertake our functions as a local authority.
In some areas, we may ask you to register your name, email address and relevant personal details when you seek to use our services. We will also collect information from you if complete any other forms on our site or if you contact us with comments or specific requests.
Camden will use your personal data for a limited number of purposes, and at all times within the rules set out in the Data Protection Act 1998.
We will process personal data for the following purposes:
Camden Council may also use your personal data, after it has been anonymised, to allow the statistical analysis of data to allow the Council to effective target and plan the provision of services.
In deciding what personal data to collect, hold and use, the Council is committed to ensuring that it will:
The Council may disclose personal data to third parties, but only where it is necessary, either to comply with a legal obligation, or where permitted under the Data Protection Act, e.g. where the disclosure is necessary for the purposes of the prevention and/or detection of crime, or where it is necessary to allow a third party working for or on behalf of the Council.
The Council will strive to ensure that any personal data in its care will be kept safe and that where your information is disclosed to a third party, the Council will seek to ensure that the third party has sufficient systems and procedures in place to prevent the loss of personal data.
Where the Council seeks to disclose sensitive personal data, such as medical details, to third parties, we will do so only with your prior express consent or where we are legally required to do.
If you choose to complete any of our online forms, Camden Council will not use the personal information you provide us with for marketing purposes without first gaining your consent. We may pass your details on to third party service providers who are contracted to Camden Council in the course of dealing with your request. These third parties are obliged to keep your details securely, will use them only to fulfil the request and will dispose of the information at the appropriate time.
No personal information you have given us will be passed on to third parties for commercial purposes. Our policy is that all information will be shared among officers and other agencies where the legal framework allows it, if this will help to improve the service you receive and to develop other services.
Whilst the Council tries to ensure that any personal data it holds about you is correct, there may be situations where the information it holds is no longer accurate. If this is the case, please contact the department holding the information or the corporate information access team so that any errors can be investigated and corrected.
If you do not wish certain information about you to be exchanged within the Council, you can request that this does not happen. You can write to, or email us, quoting Section 10 of the Data Protection Act and we will consider your request and respond to you:
We collect statistics about your visit to our website. We use this information to track user activity which in turn helps us to improve the website. These statistics do not contain personal data and cannot be traced back to an individual.
We use ‘cookies’ to collect this statistical information. However, the cookies themselves do not store personal information.
The Council is under legal duties to have regard to the impact of its policies and operation upon various groups based on factors such as age, sex, ethnic origin, race, sexual orientation.
Gathering and analysing statistics on these factors allows the Council to ensure it implements and designs its policies in as fair a way as it can. It regularly prepares equality impact assessments on particular polices to ensure that those policies do not unfairly impact upon any groups and it also uses them to ensure that it complies with its duty to promote relations between different groups.
Such statistical data does not allow for the individual identification of any specific person and it will not impact upon any individual’s particular entitlement to services and or facilities.
As part of the Councils drive towards increasing customer satisfaction with its services it seeks to route customer contact via Contact Camden
When you telephone Camden (particularly for the first time) you will go to one of our Contact Camden officers. They will seek information from you which will be shared within the Council in order for us to deliver services for you.
You may also be asked to give consent to the use of the information for wider purposes but if this is the case we will explain why we want that information, what we will use it for and we will stick to the parameters of your agreement.
Detection and prevention of crime
Camden Council is required by law to protect the public funds it administers. We process and share the information provided to us for the following purposes:
To prevent and/or detect potential fraud and crime, by both conducting our own Data Matching as well as sharing this information with other public bodies, such as; the Audit Commission, the Department for Work and Pensions, other Local Authorities Revenues and Customs and the Police under Sections 29 and 35 of the Data Protection Act 1998.
The Councils approach to the prevention and detection of fraud is detailed in the Councils Anti Fraud and Corruption Strategy, specifically section 4 “Managing and Preventing the Risk of Fraud and Corruption”.
Computerised data matching and analytics allows potentially fraudulent claims, transactions, applications and payments to be identified. Where a match is found and two or more records have contradictory or conflicting information, the inconsistency will require further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.
Regardless, the data matching process is a proven way of helping to ensure that records are up to date and accurate.
The Audit Commission is appointed as the Councils external auditor to audit the accounts of Camden Council and also conducts its own data matching exercise, the NFI.
In addition to our exercises the Audit Commission requires local authorities to participate in a data matching exercise to assist in the prevention and/or detection of fraud. We are legally required to provide particular sets of Data to the Audit Commission for matching for each exercise, and these are set out in the Audit Commission’s guidance
The use of data by the Audit Commission in a data matching exercise is carried out with statutory authority under its powers in Part 2A of the Audit Commission Act 1998. It does not require the consent of the individuals concerned under the Data Protection Act 1998.
Data matching by the Audit Commission is subject to a Code of Practice. This may be found on the Audit Commission website
As a participant in the NFI, the Council has a nominated Ley Contact responsible for ensuring the Council complies with the NFU Code of Data Matching Practice.
For further information on the Audit Commission’s legal powers and the reasons why it matches particular information, refer to the Audit Commission website.
For further information about data matching at Camden Council please contact the Corporate Information Access team
We give you the option of using a secure transmission method to send us the following types of personal data:
Primary personal data (such as name and contact details)
Identifiers (such as credit card details, website password)
All our employees and data processors with access to, and associated with the processing of, personal data are obliged to respect the confidentiality of our visitors’ personal data.
We ensure that your personal data will not be disclosed to government institutions and authorities except if required by law or other regulation.
You may receive occasional email messages from Camden Council on matters that we consider may be of interest to you, if you have provided your email address to us for this purpose.
If you sign up to subscribe to My Camden news you will receive a weekly e-newsletter. You can change your subscription preferences or unsubscribe from My Camden news at any time.
If you sign up for any service update email alerts, such as local parking suspension alerts, you will receive the alerts as and when they are created. You can unsubscribe, or change which service update email alerts you receive, at any time.
The use of Camden Council’s email system may be monitored and communications read in order to secure effective operation of the system and for other lawful purposes.
If this privacy statement changes in any way, we will place an updated version on this page.
By regularly reviewing this page you will ensure that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with others.
We are under a duty to share data within the council services for effective service provision. Your information will be shared with relevant services as stipulated in our Data Protection Notification with the ICO under the Data Protection Act 1998.
We will endeavour to ensure your personal data will be processed in accordance with the Principles and Rights of the Data Protection Act 1998 and any disclosure(s) made will be in accordance with our Notification, which can be viewed at www.ico.gov.uk . A copy of the Notification is also available on request from the council.
For more information please contact the Freedom of Information team
This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.
By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
The Council has recently agreed a significant new policy the 'Camden Plan'. As part of this, and in recognition of the important of having, where appropriate sharing accurate data, the Council is running a number of projects both to check the accuracy of its data and how it can be best used to assist those upon whose behalf it is held.
For these projects the Council will undertake privacy impact assessments when appropriate and will comply with Data Protection legislation with the aim being that its data is accurate, only held when necessary and shared in order to improve the quality of the services it provides.